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Who do I need to supply documentation for?

We require documentation for the Ultimate Beneficial Owners of the business.

For PLC, C.I.C and Limited companies, this would be the Persons with Significant Control (PwSC) of the company. If there are no PwSC, we would require documentation for the shareholders. If there are no shareholders, we would require documentation for at least 3 officers (or all officers if there are less than 3).

What about charities?

For charities, we would require the documentation for at least 3 trustees (or all trustees if there are less than 3).

What documentation do you require for each Ultimate Beneficial Owner?

We require a copy of their Photo ID and residential Proof of Address. If they reside overseas, the documents will need to be certified or notarised.

Photo ID

One of the following:

We CANNOT accept a Provisional Driving Licence

ID requirements:
Proof of address
ID requirements:

Click here to view an example of this.

Mail forwarding to a commercial address

If you require mail forwarding to a commercial address, we also ask for proof of business trading address. One of the following:

We CANNOT accept Credit Card Statements, statements from online only banks or Mobile Phone Bills as Proof of Address.

Check whether your documents will need to be certified or notarised

Non-UK EU residents: Certified

As a non-UK EU resident, both your photo ID and proof of address documents must be certified and be accompanied by the relevant official stamp and signature of the certifier.

What should a certified document look like?

Upon viewing the original and photocopied documents, the professional person or authority should certify the copy by:

  1. Writing: “Certified to be a true copy of the original seen by me” on the document
  2. Signing and dating the document
  3. Printing their name under the signature
  4. Adding their occupation, address and telephone number
  5. Stamping the document with their personal or professional stamp
Who can certify documents?

The certification must be present on the actual document to be validated successfully. It must be on both the proof of ID and proof of residential address.

 

Non-EU residents: Notarised

If you live outside both the UK and EU, your proof of ID and proof of address documents must be notarised by a notary public and be accompanied by the relevant official stamp and signature of the notary.

What should a notarised document look like?

Upon viewing the original and photocopied documents, the professional person or authority should notarise the copy by:

  1. Writing: “Certified to be a true copy of the original seen by me” on the document
  2. Signing and dating the document
  3. Printing their name under the signature
  4. Adding their occupation, address and telephone number
  5. Stamping the document with their personal or professional stamp
What are notarised documents?

Notarised documents are like certified ones, however they will be signed and dated by a notary public.

(This may be called something different depending on the country you are in)

A notary is a person authorised to perform certain legal formalities, especially to draw up or certify contracts, deeds, and other documents for use in other jurisdictions.

Some examples of notary publics are:

The notarisation must be present on the actual document to be validated successfully. It must be on both the proof of ID and proof of residential address.

You can download our PDF version of this webpage here.

 

My company is outside of the UK – what documents do I need to provide to prove who the Ultimate Beneficial Owners are?

The Ultimate Beneficial Owners will be listed on the following documents:

Country Company Document Required
Australia ASIC current company extract
Austria Articles of Association
Belgium Copy of Constitution on the Crossroads Bank for Enterprises Register
Bulgaria Beneficial owners must be identified via the NPLE Register, under Sole Owner of the Capital.
Canada Shareholder Agreement/certified list
Croatia Certified list
Cyprus Certified list of the company’s beneficial owners
Czech Republic The Veřejný rejstřík entry
Denmark Registration entry on the CVR
Finland Entry on the PRH business register
France Verified letter from notary confirming beneficial ownership OR Up-to-date Company articles of Association displaying share structure/beneficial ownership OR Shareholder meeting report
Germany List of shareholders provided by the Unternehmens-Register
Hungary Certified list of beneficial owners, with full names, addresses and nationalities
Italy Company registration report from the Registro delle Imprese
Luxembourg Articles of Association from the Registre de Commerce et des Societes
Malta Company’s Memorandum and Articles of Association
Netherlands Company Extract of Registration with the KvK
New Zealand Registration entry on the NZBN Register
Norway Registration entry on the Brønnøysundregistrene
Poland Certified list or the shareholder agreement
Portugal Verified letter from notary confirming beneficial ownership
Republic of Ireland CRO Annual Return
Romania NTRO report
Slovakia S.R.O. Company Entry
Slovenia Details of UBOs can be found on AJPES under ‘Partners & Equity Interests.’
South Africa Certificate of Incorporation
Spain Deed of Incorporation on the Registro Mercantil OR Notarial Deed of Update
Sweden Memorandum of Association with the Bolagsverket
Switzerland Cantonal Register Entry
United States Articles of Association