We require documentation for the Ultimate Beneficial Owners of the business.
For PLC, C.I.C and Limited companies, this would be the Persons with Significant Control (PwSC) of the company. If there are no PwSC, we would require documentation for the shareholders. If there are no shareholders, we would require documentation for at least 3 officers (or all officers if there are less than 3).
For charities, we would require the documentation for at least 3 trustees (or all trustees if there are less than 3).
We require a copy of their Photo ID and residential Proof of Address. If they reside overseas, the documents will need to be certified or notarised.
One of the following:
We CANNOT accept a Provisional Driving Licence
Click here to view an example of this.
If you require mail forwarding to a commercial address, we also ask for proof of business trading address. One of the following:
We CANNOT accept Credit Card Statements, statements from online only banks or Mobile Phone Bills as Proof of Address.
As a non-UK EU resident, both your photo ID and proof of address documents must be certified and be accompanied by the relevant official stamp and signature of the certifier.
Upon viewing the original and photocopied documents, the professional person or authority should certify the copy by:
The certification must be present on the actual document to be validated successfully. It must be on both the proof of ID and proof of residential address.
Non-EU residents: Notarised
If you live outside both the UK and EU, your proof of ID and proof of address documents must be notarised by a notary public and be accompanied by the relevant official stamp and signature of the notary.
Upon viewing the original and photocopied documents, the professional person or authority should notarise the copy by:
Notarised documents are like certified ones, however they will be signed and dated by a notary public.
(This may be called something different depending on the country you are in)
A notary is a person authorised to perform certain legal formalities, especially to draw up or certify contracts, deeds, and other documents for use in other jurisdictions.
Some examples of notary publics are:
The notarisation must be present on the actual document to be validated successfully. It must be on both the proof of ID and proof of residential address.
You can download our PDF version of this webpage here.
The Ultimate Beneficial Owners will be listed on the following documents:
|Country||Company Document Required|
|Australia||ASIC current company extract|
|Austria||Articles of Association|
|Belgium||Copy of Constitution on the Crossroads Bank for Enterprises Register|
|Bulgaria||Beneficial owners must be identified via the NPLE Register, under Sole Owner of the Capital.|
|Canada||Shareholder Agreement/certified list|
|Cyprus||Certified list of the company’s beneficial owners|
|Czech Republic||The Veřejný rejstřík entry|
|Denmark||Registration entry on the CVR|
|Finland||Entry on the PRH business register|
|France||Verified letter from notary confirming beneficial ownership OR Up-to-date Company articles of Association displaying share structure/beneficial ownership OR Shareholder meeting report|
|Germany||List of shareholders provided by the Unternehmens-Register|
|Hungary||Certified list of beneficial owners, with full names, addresses and nationalities|
|Italy||Company registration report from the Registro delle Imprese|
|Luxembourg||Articles of Association from the Registre de Commerce et des Societes|
|Malta||Company’s Memorandum and Articles of Association|
|Netherlands||Company Extract of Registration with the KvK|
|New Zealand||Registration entry on the NZBN Register|
|Norway||Registration entry on the Brønnøysundregistrene|
|Poland||Certified list or the shareholder agreement|
|Portugal||Verified letter from notary confirming beneficial ownership|
|Republic of Ireland||CRO Annual Return|
|Slovakia||S.R.O. Company Entry|
|Slovenia||Details of UBOs can be found on AJPES under ‘Partners & Equity Interests.’|
|South Africa||Certificate of Incorporation|
|Spain||Deed of Incorporation on the Registro Mercantil OR Notarial Deed of Update|
|Sweden||Memorandum of Association with the Bolagsverket|
|Switzerland||Cantonal Register Entry|
|United States||Articles of Association|