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Why Use a Virtual Office?

you can use a virtual office for your registered address

Perhaps you’ve just kick-started your business, or you’re still in the planning stages and you’re not sure how to go about getting your office set up. You might be hesitant about coming across unprofessional to clients by advertising your base of operations at your home address.

This is where virtual offices make their debut. They’re a fantastic and cost-effective solution that gives you all the benefits of a traditional office at a fraction of the price.

Operating a small business, especially when you’re starting out, can be miles easier using a virtual office space. By using a virtual space, you can inform clients of your office address to reinforce the legitimacy and professionalism of your business. This also allows you to carry out your business duties remotely and access your virtual office on an ad hoc basis for client meetings.

London city offices aerial view

Below are all the reasons why a virtual office may be the way forward for your business.

It keeps your home address private

It’s not uncommon for small business owners to work from their own home. This saves a lot of money, especially at the beginning.

Using your home address compromises your security because all of your details become available to the public. By registering your business with a prestigious virtual office across various locations in the UK you can prevent clients and/or customers  showing up unannounced at your home.

It’s a cost-effective solution

Renting a traditional office involves more than just monthly rent costs. You have other costs to keep up with, such as utilities and legal fees to name a few.

Commuting costs are also non-existent or significantly reduced because you work remotely – you don’t need to be present at your virtual office to carry out business tasks.

It enhances your professionalism

If you were to visit an accountant for your business needs and one of them operated from a home address, whilst the other had an official office address, which would you visit?

Most likely – the latter. An official office address can drastically exude professionalism and legitimacy of your business. Not to mention many virtual office spaces offer meeting rooms when you need to meet a client face-to-face.

People talking in a meeting room

The office is manned like a traditional office

Our offices operate during normal working office hours with staff on hand. This means you’ll never miss any mail, calls or anything else that could go to your chosen virtual office. You can be rest assured that you can go out on client visits knowing nothing is being missed.

You’re not tied to one location for long periods of time

If you need to move to new regions you might feel daunted at the thought of changing your address. Fortunately, with a virtual office you can rent multiple locations across the country to test out different markets.

You also needn’t worry if you’re moving homes – your virtual office remains your registered address so there’s no hassle involved in changing your registered business details.

Expanding your business is much easier

You won’t be limited to hiring staff within commutable distance, which means if you like the look of a potential candidate’s experience on LinkedIn but they live hours away – they can still be employed to work on a remote basis.

Traditional offices limit you in terms of space which can be an issue for future growth. However, if you want to accommodate new staff, you’re not limited by this factor whatsoever, meaning you can hire as many staff as your business can allow.

No commitment needed

Traditional offices typically require a long lease which can be hard for a start-up to stick to. At Virtual HQ you can rent a virtual office on a month-to-month basis. This also helps if you ever need to relocate to a different virtual office location to meet business needs.


We hope this gives you a well-rounded idea of why a virtual office is the way to go, especially if you’re a new business. If you still have any questions about why you should consider a virtual office, have a look at the other questions we’ve answered on our FAQs page or feel free to contact Virtual HQ.

Francesca's knowledge of the industry and business support is second to none. She's personally handpicked each one of our virtual office locations.

Francesca Dixon
Francesca Dixon

Sales & Operations Director

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