How a virtual assistant can benefit your small business

8th July 2021

When you run a small business, it is very easy to get caught up in admin. Whether you’re trying to keep on top of your inbox, scheduling meetings or even just sending out invoices, these tasks just take up so much time. What if you could hire someone who could take these types of jobs off your hands? Someone who can not only process your expenses but can also set up meetings for you. That’s where a Virtual Assistant comes in.

Virtual assistants are a great asset for any small business. Usually well-rounded, experienced individuals, virtual assistants can handle all manner of tasks, meaning you don’t have to hire lots of different people who specialise in different areas.

Small businesses don’t always need a finance manager but could do with someone to send out invoices. Small businesses don’t always need an HR manager, but having someone who could help with recruitment could be very useful. A virtual assistant can do all of this and more. Let’s have a look at some of the ways a Virtual Assistant could benefit your small business.

Manage your diary

Do you find you spend lots of time going back and forth with people trying to arrange appointments and meetings? A virtual assistant can take this off your hands, managing your diary for you and meaning you can concentrate on doing what you do best – running your business.

Do research for you

Whether it is helping you find the best suppliers for product packaging, scouting out the competition, or even researching school clubs for your children, you can rest assured that your research will be done thoroughly and professionally. With information collated into easy-to-read reports, you can make decisions quickly and efficiently.

Book your personal or work trips

Sometimes trying to find the right deals and get bookings sorted can be a pain. Having a virtual assistant who can do this for you is invaluable. Not only can they make all the bookings for you, including accommodation and transfers if necessary, but they can also make sure you have all the information you need, in the right place with a full itinerary, so all you have to do is sit back and enjoy the journey.

Save you money

Let’s face it, as a small business owner, juggling finances can be daunting. You want to build your business and move forward, but you need help to do that. And to get help, you need to spend money. That’s where a virtual assistant can help. With a VA you only pay for the time you use. No equipment to pay for, or benefits. Just hours worked.

Save you time

Time is money, as they say. So what if you could find a solution that could save you money and in turn save you time simultaneously? Time that can be spent building a strategy for your business, or getting ahead on that marketing plan you want to put in place – or even spending more time with your family. A VA can take time-consuming tasks off your hands so you can spend your time doing what you want to do.

Save your inbox

Do you feel like all you do is spend all day in your inbox? Replying to emails, clearing junk, just trying to keep on top of it but failing. A virtual assistant can help you achieve ‘Inbox Zero’. Yep, the holy grail of inboxes! VAs are very well experienced in organising and managing emails and inboxes, so you don’t have to waste time trawling through your inbox to find what you need. Whether it is a clear labelling system, or simply ensuring that emails that need one-word replies are swiftly dealt with, a VA can help you clear your inbox. Clear inbox, clear mind, as they say (or as we say!).

Handle financial administration

We know as a small business ensuring you get paid is super important. Cash flow can be tight so having someone who can send invoices for you, and chase up unpaid invoices can be a life-saver. Better still, a VA can do basic data entry into whichever accounting software you use, meaning you can concentrate on bringing those sales in.

Do you think you could benefit from hiring a virtual assistant? If you’ve considering bringing in a VA into your business, why not get in touch with our partners at Virtalent to find out more.